Texas Roadhouse Fundraiser How It Works, Options and How to Set One Up (2026 Guide)
This is an independent guide, not affiliated with Texas Roadhouse. Details come from Texas Roadhouse’s Community Impact program and official fundraiser terms, checked September 2026. Percentages, hours, and options vary by location, so confirm specifics with your local restaurant.
Quick answer: A Texas Roadhouse fundraiser lets schools, teams and nonprofits raise money in three main ways: Texas Roadhouse Dine to Donate nights (often called a Texas Roadhouse fundraising night or spirit night), gift card sales and roll sales. Below you will see how each Texas Roadhouse fundraiser works, what it pays, and how to send a Texas Roadhouse donation request for your event.
Also see: check your gift card balance, plan events with Texas Roadhouse catering, find locations near you, and read the history of Texas Roadhouse.
What Is a Texas Roadhouse Fundraiser?
It is a program that helps schools, sports teams, churches, and nonprofits raise money with the steakhouse chain. Your group picks an option, promotes it to supporters, and the restaurant gives back a share of the sales. It runs through the Community Impact program, and each location approves and manages its own events.
How Does a Texas Roadhouse Fundraiser Work?
You contact your local restaurant, pick a type and date, get it approved, and promote it. On the event day, supporters take part and mention your cause. The restaurant sends your donation, typically within four to six weeks.
Fundraiser Options: 5 Ways to Raise Money
Choose the fundraiser format that fits your group, supporters, and local restaurant.
How Much Money Can You Raise?
Your total depends on turnout and the local percentage, usually 10 to 15 percent. The table below estimates a Dine to Donate payout if each supporter spends about $20.
| Supporters | Estimated Sales | Payout at 10% | Payout at 15% |
|---|---|---|---|
| 25 | $500 | $50 | $75 |
| 50 | $1,000 | $100 | $150 |
| 100 | $2,000 | $200 | $300 |
| 200 | $4,000 | $400 | $600 |
Product sales depend on how many items your group sells.
How to Set One Up, Step by Step
Contact Your Local Restaurant
Contact your local Store Marketer or Managing Partner. There is no online form. Use your Location Finder to find the restaurant nearest your school, church, or team, then call and ask for the Store Marketer or Managing Partner.
Pick Your Date and Type
Dine to Donate nights are often held Monday to Wednesday from 5 to 8 pm, or Saturday from 11 am to 3 pm.
Get Your Flyer and Promote It
The restaurant provides a flyer. Share it with your group, friends, and family by text, email, and social media.
Host the Event
Supporters show the flyer, on paper or on their phone, to the server when they order.
Receive Your Donation
The restaurant sends your check, typically within four to six weeks.
Who Can Host a Fundraiser?
According to Texas Roadhouse’s fundraiser terms, eligible groups include charities, places of worship, schools, athletic teams, scout troops, and other organizations that the IRS treats as nonprofit. Community recreational clubs without nonprofit status may also apply, but they must provide W-9 tax information. Each location makes its own decision.
Rules to Know
A few rules keep your event on track:
Book several weeks ahead, usually four to six weeks.
For a donation request, write to the Managing Partner on your group’s letterhead at least 30 days before you need it.
Do not hand out flyers inside the restaurant, in the parking lot, or nearby.
One flyer per transaction, and coupons cannot be combined with a fundraiser.
During local emergencies like floods or fires, some locations donate up to 100 percent of profits.
Tips for a Successful Fundraiser Night
Promotion decides your total. Send reminders the week of your event and on the day. Pick a date your community can make. For a large group, our Catering page → covers bigger orders. Thank your supporters and the staff afterward, which makes the next one easier to book.
Is It Worth It? Pros and Cons
Consider what works best for your group’s audience and expected turnout.
Pros
- Easy to set up with local help
- A meal people already enjoy
- Several options to choose from
- Fast payout, about four to six weeks
Cons
- Payout depends on turnout
- Not every location runs every option
- Donation requests are not always approved
- Your group does the promotion
If your group has an active community that will show up, this is one of the easier ways to raise money. If turnout is uncertain, product sales may beat a single night.
How to Request a Donation From Texas Roadhouse
Quick answer: Texas Roadhouse handles donation requests at the local restaurant level, not through one national online form. Visit or call your nearest location, ask for the Managing Partner or Local Store Marketer, and give them a short written request at least 4 to 6 weeks before your event. Most approved requests are small in-kind items such as gift cards for a raffle, silent auction or school event.
Step by step
- Pick the right restaurant. Choose the location closest to your school, team or charity. Local ties matter more than the size of your group. Use our Texas Roadhouse locations guide to find it.
- Go in at a quiet time. Mid-afternoon on a weekday is best. Ask for the Managing Partner or the Local Store Marketer (LSM).
- Bring a one-page request letter on your group’s letterhead (see the checklist below).
- Ask about other options. If a donation is not possible, ask about a Dine to Donate night, a gift card sale or a roll fundraiser instead.
- Follow up once about a week later by phone. If approved, thank the restaurant publicly, for example on social media or in your event program.
- Organization name, address, phone number and website
- Contact person’s name, email and phone
- Tax ID / EIN or 501(c)(3) letter, if you have one
- Event name, date, time and expected attendance
- What you are asking for (for example, a $50 gift card for a raffle)
- How the donation helps your community and how you will recognize the restaurant
Each restaurant sets its own budget, so an approval at one location does not guarantee another will say yes. Requests from local schools, youth sports, first responders, military and veteran groups tend to get the warmest response.
Texas Roadhouse Roll Fundraiser (2026)
A roll fundraiser lets your group take pre-orders for dozens of Texas Roadhouse rolls with honey cinnamon butter, usually sold frozen or ready to bake. Your group buys the rolls from the participating restaurant at a set price, sells them at a higher price, and keeps the difference. It works best before holidays like Thanksgiving and Christmas, when families want rolls for big meals. Not every location offers it, so ask your local Managing Partner about price, minimum order and pick-up date before you start selling.
Frequently Asked Questions
How do I request a donation from Texas Roadhouse?
Visit or call your local Texas Roadhouse, ask for the Managing Partner or Local Store Marketer, and leave a one-page request letter with your organization details, event date and what you are asking for. Submit it at least 4 to 6 weeks before your event.
Does Texas Roadhouse donate gift cards for raffles?
Many locations donate gift cards for raffles, silent auctions and school events. Each restaurant decides based on its own budget and local ties.
What is a Texas Roadhouse roll fundraiser?
Your group pre-sells dozens of Texas Roadhouse rolls with honey cinnamon butter, buys them from a participating restaurant at a set price, and keeps the difference. Availability and pricing vary by location.
How do I set up a fundraiser at Texas Roadhouse?
Contact your local restaurant and ask for the Store Marketer or Managing Partner. There is no online application.
How much does Texas Roadhouse give back?
Usually 10 to 15 percent of your event’s sales on a Dine to Donate night, with some locations at 10 percent. Gift card fundraisers earn about 10 percent direct, or 8 percent through RaiseRight.
Do I have to be a nonprofit?
Not always. Nonprofits qualify, and some community clubs without nonprofit status can apply with a W-9.
How long does it take to get the money?
Typically four to six weeks after your event.
Can schools and sports teams host one?
Yes. Schools, teams, churches, and scout troops are all eligible.
Ready to start?
Contact your local Texas Roadhouse to book your fundraiser.
Fundraiser rules and payouts are set by each restaurant. For the latest details, check the official Texas Roadhouse website.
More Texas Roadhouse Guides
- Texas Roadhouse Menu With Prices
- Texas Roadhouse Prices & Cost Per Person
- Texas Roadhouse Gluten Free Menu
- Texas Roadhouse Family Meals & Packs
- Texas Roadhouse Early Dine Specials
- Texas Roadhouse Catering Menu & Prices
- Texas Roadhouse Coupons & Deals
- Check Your Texas Roadhouse Gift Card Balance
- Texas Roadhouse App Guide
- Texas Roadhouse Hours Today
- Texas Roadhouse Locations Near Me
- When Was Texas Roadhouse Founded?
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